Finance Officer

RESPONSIBILITIES:

A. Provide leadership and management of all CDC financial activity:

• Assist in budget preparation and management activities
• Develop financial policies to ensure operational efficiency
• Conduct periodic financial analysis to identify and resolve issues, gaps or variances
• Track investments and maintain relevant cash reserves
• Ensure all expenses are within assigned project budget
• Oversee the preparation of all financial statements, invoices, proposals, etc. as required
• Manage the preparation of balance sheets, income statements, expense reports, etc.
• Perform finance analysis, reporting and management tasks
• Review financial paperwork and procedures and make appropriate changes

B.Performs basic bookkeeping functions including:

• Processing and inputting all invoices for payment while ensuring accuracy of calculations, coding and approvals and inputting the accounts into the payable sub ledger
• Processing payments and ensuring cheque runs are completed on time and accurately
• Responding to inquiries from CDC staff and from vendors concerning accounts and submitted invoices
• Resolving invoice discrepancies
• Reconciling vendor statements monthly and ensuring all accounts are kept up to date
• Reconciling A/P related accounts monthly
• Accurately inputting journal entry information
• Maintaining records and monthly computer reports to provide an accurate audit trail
• Reconciling the monthly bank statement

C. Processes payroll and maintains account accuracy and integrity, by:

• Timely issuance of biweekly payroll for all permanent, casual, and seasonal staff
• Processing all board and committee honorarium
• Ensuring internal compliance with territorial and federal employment laws such the Employment Standards Act (Yukon), Canada Revenue Agency (CRA), Human Rights, and Occupational Health & Safety (WCB)
• Providing employees with information and assistance with payroll policies, time-card submission and completion, and payment schedules
• Maintaining comprehensive payroll files: ensuring that information on wages, pay increases, offer letters, and timesheets are accurate and current for all employees and resident in individual files
• Inspecting employee files on an annual basis to ensure that all documentation complies with audit requirements
• Reconciling all payroll related accounts monthly
• Calculating and preparing vacation pay, salary adjustments, records of employment within established deadlines
• Maintaining accrual spreadsheets for leave and responding to employee inquiries regarding outstanding accruals
• Processing T4’s and T4A’s according to CRA guidelines and ensures they are issued on time

D. Prepares and processes all financial statements and adjusting entries including:

• Income statement, balance sheet and general ledger each month for distribution to Board members and management
• Annually posting the year-end adjusting journal entries produced by the auditor

E. Administers benefits plans by:

• Calculating and applying taxable benefits in accordance to CRA guidelines
• Providing information to WCB and benefit plan underwriters on related employee claims

F. Other related duties as required by the organization

EDUCATION & EXPERIENCE:

• Diploma or degree from a recognized college or university in economics, finance, accounting, business administration or a related discipline
• Several years’ experience with accounting, budgeting, auditing, financial planning and related tasks
• Experience leading a team, preferably in a financial office environment. However, for candidates
  with the right skills and qualifications, leadership experience in volunteer positions or another capacity is acceptable

KNOWLEDGE, SKILLS AND ABILITIES:

• Expert knowledge in finance and accounting procedures and regulations
• Thorough understanding of Generally Accepted Accounting Principles (GAAP).
• Analytical thinker with strong conceptual and problem-solving skills
• Ability to work under pressure and meet tight deadlines
• Excellent communication skills, both oral and written
• Solid proficiency in Microsoft Office, SAP and other financial planning software

WORKING CONDITIONS:

Work is carried out in an office environment. Regular requirement to meet critical deadlines can cause stress. Overtime may be required to ensure timely handling of accounts payable, accounts receivable and payroll.

CONDITIONS OF EMPLOYMENT:

Full disclosure of criminal record and current criminal record check